Regulatory Guide for Authorized Money Changers

Every transaction is recorded in FXSOFT as it happens, and every report is generated from that single record.

Serial-numbered receipts carry your permit number, business name, address and contact details, the customer's name and NIC or passport number, the source of foreign currency, and each currency line with its rate.

Print in two copies with the A4 dual-copy layout, or on A5 or 76 mm roll. Every receipt can be found and reprinted from the invoice list.

The Purchase Register carries all of those columns, plus customer nationality and address, for any date range, on screen or as a PDF.

The Daily Balance Statement shows each currency's opening balance, purchases, deposits to the Authorized Dealer and closing balance for any period.

FXSOFT generates the day's transactions as a Central Bank-format TXT file (header record, one line per transaction, checksum on every record) for any date or date range, ready to upload.

The Monthly Deposit Statement is prepared per bank and currency as a PDF or Excel file. Getting it confirmed and sending it on time remains with your team.

Record every deposit by bank, currency and rate; the Balance Statement and bank statements show exactly what has been deposited.

FXSOFT tracks the USD value of every deposit and shows your progress against your annual USD deposit target.

Every register, statement and receipt is available on screen or as a PDF in seconds, for any date range.

Transactions, currencies, rates, customers and ID copies are stored in your own workspace and retrievable by date, customer or invoice. Retaining them for the full period is a duty of your business.

A Customer Due Diligence form appears automatically when an invoice crosses the threshold (Rs. 200,000 by default), is stored with the invoice, and can be printed straight after saving.

A KYC profile holds each of those details, plus uploaded copies of the NIC, passport and driving licence. FXSOFT AI can read an NIC or passport photo and fill the form for you.

The CDD form records when a transaction is made on behalf of another person, and that person is screened against the sanction lists.

The CDD form captures PEP status, source of funds, occupation, and the purpose of the transaction. Senior-management approval and enhanced monitoring follow your own policy.

The decision belongs to your staff and compliance officer; FXSOFT's records give them what they need to make it.

Customers are screened when added, when edited, and when selected on an invoice, against the UN consolidated list and Sri Lanka's 1373 list. People acting on behalf of others are screened too.

The lists are loaded and refreshed automatically every morning, and the loaded list files can be viewed and downloaded inside FXSOFT.

Every customer is re-screened automatically on the 1st of each month, and you can run a bulk scan whenever lists change. Every scan and result is logged by day and month, with a printable report.

FXSOFT shows the match immediately, with the list, the field that matched and a score, and logs it with the time. The report to the FIU is made by your compliance officer.

Your compliance officer files the report. The screening log, CDD forms and transaction records in FXSOFT provide the supporting evidence.